Efficiency Unleashed: Exploring The Benefits Of External Payroll Companies With Their Own Dedicated Payroll System

By Mardiana Samsuri, Head of Payroll Outsourcing

“Sorry your data has been hacked”.

Efficient payroll management is crucial for every organization. As businesses grow, handling payroll in-house can become increasingly complex and time-consuming. This is where outsourcing to a specialized payroll company with its own payroll system can provide significant advantages over relying on a third-party payroll system or relying on an external payroll company without their own payroll system.

In April 2023, CXL Group, merged with Whyze Solutions, a Singapore based HR & Payroll platform provider. The merger ensured CXL a platform that aligned with our strategic vision of providing better service to our clients, and to grow with us. It also ensured that CXL would be the only HR & Payroll solutions provider to run payroll from the Whyze platform in Malaysia, hence ensuring total data security.

Let’s explore the benefits of outsourcing payroll to a company with its own payroll system.

Enhanced Data Security:

One of the primary concerns when dealing with payroll is maintaining data security. By outsourcing to a payroll company with its own payroll system, you can have peace of mind knowing that your sensitive employee data is handled securely within the organisation. Such companies typically have robust security measures in place, including encryption, firewalls, and regular data backups.

Tailored Solutions:

A payroll company with its own system can provide customized solutions to meet your organization’s specific payroll needs at lower cost. They can adapt their software to align with your unique requirements, ensuring accurate calculations, deductions, and reporting. This level of customization may not be available with a third-party payroll system, which is designed to accommodate your specific payroll processes.

Seamless Integration:

Choosing a payroll company with its own payroll system often results in better integration with other HR and accounting systems. These integrated systems can streamline various processes, such as employee onboarding, time and attendance tracking, and tax filing. Third-party systems may lack the seamless integration capabilities offered by a dedicated payroll company.

Expertise and Compliance:

Payroll companies specializing in payroll management invest in training their staff to stay up-to-date with the constantly changing payroll regulations and compliance requirements. By outsourcing to such a company, you gain access to their expertise, ensuring accurate payroll processing and adherence to legal obligations. In contrast, a third-party payroll system may not provide the same level of expertise and support, potentially exposing your organization to compliance risks.

Time and Cost Savings:

Outsourcing payroll to a company with its own payroll system can save your organization valuable time and resources. The dedicated payroll professionals handle the complex payroll tasks, allowing your HR team to focus on strategic initiatives and core business functions. Moreover, maintaining an in-house payroll system can be costly due to software licenses, hardware requirements, and ongoing maintenance. By outsourcing, you can eliminate these expenses and pay only for the services you require.

Partnering with a outsourcing payroll company with its own payroll system can offer numerous advantages rather than relying on a third party payroll vendor. Carefully selecting a reputable payroll company can ensure accurate, efficient, and compliant payroll processing while freeing up your resources to focus on your organization’s growth and success.